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Admission and Registration

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Admission Process

Students are admitted annually through the private university admission process issued by the Ministry of Higher Education. Students are eligible to apply if they meet the minimum required grades. After the results of the admission process are announced, the student joins the university they were accepted into and completes their registration procedures. A student is not considered admitted to the Maaref University for Applied Sciences until they pass the university’s entrance exam (MAS-Test). The purpose of this exam is to ensure that the student possesses the minimum basic knowledge required for their chosen field of study.

Admission Requirements and Procedures

Registration of New Students

  1. Capacity Determination: The faculty board determines the faculty’s capacity, which is then referred to the university administration. The required passing grade for university admission is set by the Ministry of Higher Education based on the admission process issued by the ministry.
  2. Acceptance Lists: The lists of accepted students are sent from the university administration to the relevant faculties based on the admission process.
  3. Submission Period: The university sets a period for accepted students to submit their documents and files to the respective faculties. This period is announced on the university’s official website and notice board. The required documents for registration are received by the Registration and Admission Unit (Student Affairs) in the faculty.
  4. Document Verification: The Student Affairs officer verifies the authenticity of the submitted documents, reviews them, and ensures that all necessary procedures are completed.
  5. Student Register Preparation: The general student register (personal record) is prepared for each academic year.
  6. Student Life Record: A student life record is prepared, and all required data is filled in.
  7. University ID Card: A university identification card is issued after the complete submission of files. Each student receives their ID card after signing a receipt form.
  8. Examination Registration: The lists of enrolled students are sent to the Exams Department to include them in the faculty’s study and examination system.
  9. Non-Syrian High School Certificates: For non-Syrian high school certificates, the equivalency must be obtained from the Ministry of Education. The student is not fully registered until the equivalency decision is presented. The Student Affairs officer opens a register to record the data of students with non-Syrian certificates.

Re-Enrollment for Returning Students

  1. Procedure for Re-Enrollment: Returning students must renew their enrollment through the Exams and Student Affairs departments. The student should first visit the Student Affairs section to obtain the registration request form according to the approved model, then visit the Exams section to determine their academic status (passed, failed, transferred, exhausted). Finally, the student returns to Student Affairs to complete the registration procedures properly.
  2. Fee Payment: The Student Affairs officer issues a fee receipt (in three copies) and directs the student to the cashier to pay the applicable fees. After payment, the student returns a copy of the receipt to Student Affairs.

Change of Enrollment

  1. Eligibility: Changing enrollment within the university or transferring from one university to another requires meeting specific conditions, particularly the high school admission average.
  2. Record Opening: Open a change of enrollment record in the Student Affairs section of the faculty according to the approved model.
  3. Timeframe: The period for changing enrollment or transferring from/to another university is determined by an administrative order from the university administration. Students are not allowed to change enrollment after the specified period has expired.
  4. Approval: Changing enrollment or transferring requires written approval from both faculties and universities involved (the one transferring from and the one transferring to).
  5. Record Keeping: Record the name of the transferred student in the change of enrollment record at the Student Affairs section of the faculty they are transferring from.
  6. Document Transfer: The student’s file is sent from the transferring faculty to the receiving faculty via official mail. It is never handed over personally, and the transferring faculty keeps a complete copy of the student’s file.
  7. Cancellation of Transfer Request: The student has the right to cancel the change of enrollment request within fifteen days from the date of the change after obtaining the university president’s approval.
  8. Course Equivalency: Courses for transferred students or those who changed enrollment are evaluated by a committee appointed by the faculty dean. The committee’s decision is approved by the faculty council and then referred to the Exams section for necessary action.

Enrollment Cancellation

  1. Record Opening: Open an enrollment cancellation record in the Student Affairs section of the faculty according to the approved model.
  2. Request Submission: The student must personally submit an enrollment cancellation request to the Student Affairs section of the faculty, which is then referred to higher authorities for necessary approvals.
  3. Process Completion: The request is returned to Student Affairs for subsequent steps, and the original request is kept on file.
  4. Fee Payment: The student must pay the fees associated with enrollment cancellation as stipulated by the university’s rules and regulations.
  5. Clearance: Complete the student’s clearance procedures according to the established model.
  6. Record Keeping: Record the name of the student whose enrollment is canceled in the enrollment cancellation record at the Student Affairs section of the faculty.
  7. Document Handover: The student’s file is handed over personally, and the recipient signs the delivery record. The faculty retains a complete copy of the student’s file.
  8. Cancellation of Cancellation Request: The student has the right to cancel the enrollment cancellation request within fifteen days from the date of cancellation after obtaining the university president’s approval.

Registration Suspension

  1. Record Opening: Open a registration suspension record in the Student Affairs section of the faculty according to the approved model.
  2. Request Submission: The student must personally submit a registration suspension request to the Student Affairs section of the faculty, specifying the desired suspension period (one semester or a full year), not exceeding two years during their academic life. The request is referred to higher authorities for necessary approvals.
  3. Process Completion: The request is returned to Student Affairs for subsequent steps, and the original request is kept on file.
  4. Fee Payment: The student must pay the fees associated with registration suspension as stipulated by the university’s rules and regulations.
  5. Record Keeping: Record the name of the student whose registration is suspended in the registration suspension record at the Student Affairs section of the faculty.
  6. Cancellation of Suspension Request: The student has the right to cancel the registration suspension request within fifteen days from the date of suspension after obtaining the university president’s approval.

Issuance of Replacement Documents

  1. Lost Document: If the request is related to a replacement for a lost document, the applicant must provide a police report proving the loss.
  2. Damaged Document: If the request is related to a replacement for a damaged document, the student must bring the damaged document to the Student Affairs section for retention.
  3. Request Submission: The student submits a request to issue a replacement document (university ID, transcript, graduation certificate) to the Student Affairs section, and the request is referred to higher authorities for necessary approvals, accompanied by the police report or the damaged document.
  4. Issuance: The replacement document is issued, marked as a replacement for a lost or damaged document.

Issuance of Graduation Certificates and ranscripts

Issuance of Graduation Certificates and ranscripts

  1. Graduation Decision: The graduation decision is proposed in coordination between the Exams and Student Affairs sections after completing the necessary procedures (data verification, availability of required documents, verification of high school certificate, etc.), and is approved by the university council.
  2. Clearance: Complete the student’s clearance procedures according to the established model.
  3. Fee Payment: The student pays the applicable fees for the document, if any.
  4. Issuance: The graduation certificate and transcript are issued based on the graduation decision.
  5. Document Handover: The certificate or transcript is handed over personally to the concerned individual, who signs a designated record to acknowledge receipt.

Required Documents for Registration

To complete the registration procedures, the student must submit the following documents:

  1. Original high school certificate with three certified copies or a conditionally accepted electronic success notice.
  2. Identity proof: personal status extract or a copy of the personal ID or family book.
  3. Six recent colored personal photos.
  4. Registration form (obtained from the university).
  5. Registration fee payment.
  6. Copy of the equivalency decision from the Ministry of Education for non-Syrian certificates.